The Project brings together its Estimate and the costs recorded while delivering the work. Keep expected costs, actual costs and Customer charges distinct when reviewing profitability.
1. Build the Estimate
Open the Project’s Estimate tab. Use its sections and item rows to work out labour, materials and other expected costs. Review quantities, rates and the selling price before creating a Quote.
The Project has one original Estimate baseline. Use that baseline for comparison as the work develops; an additional Quote does not replace it automatically.
2. Review recorded time
Open Timesheets to review time for the Project, including entries recorded on its Visits. Check the people, dates and worked amounts. Internal labour costs and Customer charge rates can differ.
Follow recording time to add or correct entries.
3. Review materials and other costs
Open Material costs to add and review material, subcontractor, plant and other expenses. Check the category, quantity, unit and cost for each entry.
Keep supplier documents in Files and avoid entering a cost twice when it is already represented elsewhere.
4. Compare the position
Use the Project’s cost summary and Insights for the available comparison of estimated and recorded costs. Review invoiced amounts and payments separately in the Project’s money records.
A missing cost is not necessarily zero. Check the underlying entries before relying on the margin.
5. Price changes deliberately
Changing an internal cost does not alter an accepted Quote or issued Invoice. Use a Variation for a proposed agreement change and review the actual charges when preparing an Invoice.